Acceptable Use Policy

ClassroomPulse is designed exclusively for educational purposes to support behavior tracking, student assessment, and educational data management in K-12 schools. This policy ensures our platform remains safe, secure, and effective for all users.

This policy applies to:

• All registered users (teachers, administrators, support staff)
• Parent/guardian users with temporary or permanent access
• District administrators and IT personnel
• Any third party granted access to the system

You may use ClassroomPulse services for:

2.1 Educational Activities

• Recording and tracking student behavioral data
• Creating Functional Behavior Assessments (FBAs)
• Developing Behavior Intervention Plans (BIPs)
• Monitoring IEP goals and objectives
• Generating reports for educational planning
• Facilitating parent-teacher communication
• Supporting Multi-Tiered System of Supports (MTSS)

2.2 Administrative Functions

• Managing student records in compliance with FERPA
• Coordinating between educational team members
• Scheduling and planning interventions
• Analyzing classroom and school-wide behavioral trends
• Training staff on behavior management protocols

2.3 Professional Development

• Accessing training materials and resources
• Participating in webinars and online training
• Sharing best practices within your organization
• Collaborating with authorized team members

Users must NOT:

3.1 Violate Laws or Regulations

• Use the service for any illegal purpose or in violation of any laws
• Violate FERPA, COPPA, IDEA, or other educational privacy laws
• Discriminate against students based on protected characteristics
• Share or disclose student data without proper authorization
• Use data for non-educational commercial purposes

3.2 Compromise Security

• Share login credentials or allow unauthorized access
• Attempt to bypass security measures or access restrictions
• Upload malware, viruses, or malicious code
• Conduct penetration testing without written permission
• Use automated tools to scrape or harvest data
• Attempt to reverse engineer the software

3.3 Misuse Data

• Enter false or misleading behavioral data
• Manipulate data to misrepresent student performance
• Use student data for research without proper consent
• Export data for unauthorized purposes
• Combine ClassroomPulse data with unauthorized datasets
• Use AI-generated insights to replace professional judgment

3.4 Harm Others

• Harass, bully, or intimidate students or colleagues
• Post defamatory or discriminatory content
• Share inappropriate content involving minors
• Use the platform to stigmatize or label students negatively
• Violate student dignity or privacy

3.5 Disrupt Service

• Overload the system with excessive requests
• Use the service in a way that impacts other users
• Attempt denial-of-service attacks
• Create multiple accounts for the same user
• Use the service for cryptocurrency mining

4.1 Student Data Protection

• Only record observable, objective behaviors
• Avoid subjective judgments or discriminatory language
• Use professional, respectful language in all notes
• Limit access to those with educational need-to-know
• Never share student data on social media

4.2 Accuracy and Integrity

• Ensure all data entries are accurate and timely
• Correct errors promptly when discovered
• Document incidents objectively without bias
• Maintain consistency in data collection methods
• Follow your organization's data collection protocols

4.3 Consent and Authorization

• Obtain proper consent before sharing data with parents
• Verify authorization before granting access to others
• Respect opt-out requests where applicable
• Follow school policies for data sharing

Users are responsible for:

• Creating strong, unique passwords
• Enabling two-factor authentication when available
• Logging out when leaving shared devices
• Reporting suspected unauthorized access immediately
• Updating account information when roles change
• Notifying administrators when leaving the organization

All content entered into ClassroomPulse must:

• Be professional and appropriate for an educational setting
• Use person-first language (e.g., "student with autism" not "autistic student")
• Avoid labels, diagnoses, or medical information beyond authorized scope
• Focus on observable behaviors, not assumptions about intent
• Be constructive and focused on student support

7.1 How to Report

If you become aware of any violation of this policy:

1. Document the issue with screenshots if possible
2. Report to your school administrator immediately
3. Contact ClassroomPulse at abuse@classroompulse.io
4. For urgent security issues, call our hotline: (972) 439-5845

7.2 Whistleblower Protection

ClassroomPulse prohibits retaliation against anyone who reports violations in good faith. Reports can be made anonymously through our ethics hotline.

8.1 Investigation Process

When a violation is reported, ClassroomPulse will:

1. Acknowledge receipt within 24 hours
2. Investigate the issue thoroughly
3. Take immediate action if student safety is at risk
4. Notify relevant administrators as appropriate
5. Document findings and actions taken

8.2 Potential Consequences

Violations may result in:

• Warning and required training
• Temporary suspension of access
• Permanent account termination
• Notification to school administration
• Legal action for serious violations
• Reporting to law enforcement when required

9.1 Teachers and Staff

• Only access data for students you directly serve
• Follow your school's behavior tracking protocols
• Collaborate only with authorized team members
• Keep parent communications professional

9.2 Administrators

• Monitor user access and permissions regularly
• Remove access promptly for departing staff
• Ensure compliance with district policies
• Provide training on appropriate use

9.3 Parents/Guardians

• Only access your own child's data
• Keep login credentials confidential
• Respect the privacy of other students
• Use appropriate channels for concerns

ClassroomPulse reserves the right to modify this Acceptable Use Policy at any time. We will notify users of material changes via email and in-app notifications at least 30 days before the changes take effect.

Continued use of the service after changes indicates acceptance of the modified policy.